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3 months ago
Carlton Recruitment
Salary band: Any
Location: UK, London
Job type: Permanent
Business sector: Both
Contact: Simply Recruitment Partner
Category: Employee Relations Jobs, Employment Law Jobs, Equal Opportunities Jobs, Industrial Relations Jobs, Union Jobs
Executive OfficerClapham Junction24.53-31.89 per hour Immediate - Minimum 6 months Carlton Recruitment is pleased to announce that our prestigious client is currently seeking an Executive Officer to join their team based in Clapham Junction. Your role will include: Assisting in maximising the potential for union growth, development and success through managing, co-ordinating and supporting the work of the department/unit Responsibilities Day-to-day management of staff and workflowManage work allocation, future planning and support for officer team/line managerThrough the Appraisal system, identify training and development needs, train or organise training, for staffUndertake induction programmes, 1 to 1s and appraisals with staff as appropriateApply the staff conduct policies e.g. discipline, grievance, capability, dignity at work and IT security policies as and when requiredCheck work standards and maintain consistent quality of delegated tasks Develop and make best use of relevant systems e.g. office, IT, finance, etc. Regularly reviewing existing systems, and ensure consistency and organisational best practice is followedImplement an ongoing development and monitoring process for systems including managing resources, gathering, monitoring, collating and reconciling information, checking allocations, preparing reports, highlighting budget over and under spendsSet up statistical systems to produce reports and analyse information i.e. membership reports, personal cases management system, equality statistics.Ensure the membership system e.g. commix is used to maintain up-to-date dataContract management work - including scoping suppliers, drawing up tendering documents and recommendations, provide reports to bodies and committeesInitiate, organise, lead and participate in team meetings as appropriateManage the physical work environment e.g. undertake risk assessments, coordinate office resources, review office layout in line with facilities systems, work with department head / SNO to deploy non-staff resources (e.g. office furniture and equipment) in the most effective mannerPrepare for, attend and record meetings and events and take follow up actionOrganise, co-ordinate and supervise arrangements for meetings, elections, conferences, seminars and other external and internal eventsDevelop appropriate systems and support for events, conferences, elections, meetings, ballots, etc. e.g. ensuring computer and internet services are available, determine schedule for printing materials, and encourage participation Personal Specification Knowledge of personal casework handling, associated legal processes and requirementsExperience of customer relationship management (CRM) digital systems and/or case management systemsAbility to manage, review and develop administrative systems and processesExperience of digital transformation and administrative processesUnderstanding of databasesLine management experiencePRINCE2 or Agile project management (desirable)Willing to work outside normal office hours and location subject to personal circumstances, and advanced notice

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