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18 days ago
People First
Salary band: Any
Location: UK, London
Job type: Permanent
Business sector: Both
Contact: Simply Recruitment Partner
Category: Health and Safety Jobs
Role: Japanese Speaking Team AssistantSalary: 20-22KStatus: Permanent/ Full-time Location: Uxbridge area MiddlesexHours: 9am - 5pm (1 hour lunch) flexibility is required for busy periods Do you have a future interest in office management, events or HR, if so then this role is perfect for you! You will report to the Manager - HR & Admin and your key relationships would be with maintenance and service suppliers, hotel account/sales managers, training facilitators, catering suppliers, the companies subsidiaries in UK & EMEA and the accounting department. Key Objectives: . To provide administrative support to the HR and Administration Functions . To ensure the smooth running of the office. . To manage office facilities/maintenance. . To organise and support office events and activities. Key responsibilities and tasks: . Receptionist Duties o Answer the telephone and direct enquiries as appropriate o Welcome visitors and make tea & coffee o Receive deliveries, distribute post, frank and send outgoing mail o Book courier collections and taxis Office & Facilities Duties . Order stationery and other consumables . Deal with suppliers . Stock check and ensure supplies are kept up-to-date . Monitor office equipment and facilities . Communicate with the building management as required (reporting maintenance issues, attending tenants' meetings, etc) . Help to manage office fire safety / health and safety IT Duties . Coordinate the purchase and set up of PCs for new starters . Liaise with IT support colleagues and arrange site visits as required . Keep IT equipment asset lists and other IT records updated Events Management Duties . Support on-site meetings and training events (including setting up lunch and coffee stations, preparing meeting rooms, making coach and taxi bookings, preparing printing, dealing with participant enquiries) . Assisting other subsidiaries with booking meeting rooms . Liaising with hotels, restaurants and other partners . Support occasional off-site events (dispatching invitations, helping to prepare guest lists, seating plans and ticket allocations) Data Entry Duties . Data entry and database management for various projects . Communication with other business units to collect data . Coordinate the collection, input and submission of data and reports Other Duties . General administration as required (filing, photocopying, etc) . Occasional off-site errands (e.g. submitting visa applications at embassies) . Occasional cover of PA duties when the Executive Assistant is away (arranging lunch and refreshments for the CEO, transferring calls, making photocopies) . Make occasional travel bookings . Support HR Team with new starters and leavers procedures . Support other members of the HR and Administration Team . Other duties as may be reasonably required . Responsible for hotel corporate rate renewals and informing the companies subsidiaries of the agreements in place with local hotels; updating the corporate rate document as and when required. Required skills and experience: . Good general education, ideally to A level standard . Office experience . Good PC skills (Word, Excel, Powerpoint, Outlook) . Good telephone manner . Typing skills for data-inputting . Excellent communication and interpersonal skills . Excellent level of English . Strong organisation skills . Strong numeracy skills . Interest in / knowledge of Japanese business culture and language If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation. People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. By applying for this job you accept our Terms and Privacy Policy which can be found at

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