Warning: This vacancy expired on 27th Oct 2008.

Job details

Job Description

HR Assistant at a Leading Design Company - £21k

This role is to provide support to the Head of HR and the HR Officers. The emphasis of duties will change from time to time. The person must be able to well presented, work independently, be self motivated and pro-active.

Responsibilities

• To provide a general support function in the HR Dept
• Maintenance of sickness records, monitor absence information, collection of sick certificates, monthly reporting, sickness absence analysis including identifying high levels of sickness
• Maintenance of Emergency leave records, collection of forms, monthly reporting
• Arranging flowers for employees as required
• Prepare reference letters including, tenancy, mortgage, ex employee, travel, visa
• Typing documents company templates
• Delivery and collection of documents
• Covering HR Dept telephones during busy periods and absences, taking and passing accurate messages
• Filing - ensuring that dept filing remains up to date and hard copy documents are filed in date order, ensure the files are in the right location, prepare file labels, ensure the filing card system is up to date
• Scanning of incoming/outgoing documents, maintenance of electronic filing in accordance with procedures, as required
• Maintenance of HR database and records as required including obtaining approval from HR colleagues and co-ordinating employee changes to the HR database
• Intranet updates as required including project numbers, job title changes, location changes, cvs, removing leavers on a daily basis
• Provide statistical analysis and reports as required
• Meeting and greeting' visitors to the HR Dept as required
• Archiving - ensure files are archived on a regular basis after agreement with the Hd of HR and are recorded before being sent to archive
• Shredding - co-ordinate the collection of shredding material
• Responsible for general dept maintenance including ensuring the dept printers are always filled with paper (morning and evening), dept stationary, reporting dept equipment faults and HR Dept housekeeping including ensuring the dept remains tidy
• Ensuring the role's HR procedures remain up to date at all times
• Ensure the role's KPI's are up to date at all times
• Recognise and action when issues need to be escalated to the Head of HR
• Generalist HR responsibilities including assisting with and covering other roles within the HR Dept as required including the other HR Assistant position.
• Adhere to HR Dept and F+P procedures
• Organising catering for dept meetings as required
• Booking couriers, cars, meeting rooms etc
• Undertake ad hoc duties as may be required from time to time
• Contribute or otherwise assist as required by the Head of HR

 

For more information please call Paul Knight on (phone number removed) or email (email address removed)

  

HYF Human Resources recruits into Legal, Financial Services, Media, Commerce and Industry, Pharmaceuticals, Investment Banking, Asset Management, Management Consultancy, Accountancy, Architects, Insurance; Publishing, and FMCG

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