Role: Accounts/Operations Assistant
Hours: 22.5 hours per week, Part time, Flexible,
Location: Sale, Manchester
Department: Finance, HR, Health& Safety and Operations
Reports To: Director of Financial Accounting ,HR and Operations and Finance & Operations Team Leader
Role Purpose: To provide a professional and accurate service to Finance, HR, Health & Safety and Operation Team
Key Accountabilities & Key Activities
Customer care - Part of a team that maintains Accounts Receivable, Accounts Payable, HR, Health & Safety and Operations.
Service delivery - Enter information provided by Sales team to produce Invoices.
Assist in Collecting customer payments for accounts receivable within 30 days, including outbound communications with customers as needed.
Maintain customer accounts and update on Great Plains and CRM database as needed.
Maintain listing of accounts payable.
Maintain and updated vendor files.
Enter information on UPS to ensure Shipping Materials are delivered to events
Assist in completing month end procedures.
Verify that transactions comply with financial policies and procedures.
Planning - Organisation of daily workload
CPD - Actively commit to self-development
To utilise all learning resources available e.g. internet
Maintain good working knowledge of systems and continuing updates
To attend all internal and external meetings and training courses
Team work - Successful networking between members of the team
Proactively support colleagues as dictated by changing workload demands
Communication - To share skills and knowledge within the team
To share relevant client information with other service deliverers
Commercial awareness - Be aware of the scope of CPI (Europe) Services and to identify any relevant additional service opportunities within the existing and prospective customer groups
Key Contacts (External and Internal)
Director of Financial Accounting , HR and operations
Senior Management Team
Quality and Validation Team
Essential role related knowledge, skills, qualifications and experience at selection
Strong communication skills (verbal and written)
Computer literate/Excel and Word
Good interpersonal skills
Evidence of a commitment to CPD
Good organisation / time management skills
Customer / client focused
Self-motivated and able to work with the minimum of supervision