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11 months ago
OLM Group Ltd
Salary: £28-32.000
Location: South West London, Kingston Upon Thames, Twickenham, Hampton, Teddington
Job type: Contract
Contact: CAREERS
Category: Generalist HR Jobs, HR Administrator Jobs, HR Officer Jobs, HR Recruitment Jobs, HR Assistant Jobs

CIPD qualified
We are looking for a HR Administration and Recruitment Manager on a Maternity coverbased in our head office in Teddington, Middlesex.

There are two parts to this role, one being Recruitment and Resourcing and the second being HR administration. You will be the "go to" person for all recruitment, resourcing and HR administration issues within OLM Group and supports the Head of HR in all general HR management issues.

OLM Group is made up primarily of 3 businesses, OLM Systems, Pavilion Publishing and Nalytics. The Group has around 230 employees based throughout the country.

OLM Systems is the largest part of the group, OLM Systems are the largest independent supplier of IT Systems for the Care sector.


Job overview

Recruitment & Resourcing:

Co-ordinate the recruitment and resourcing processes for all companies within the OLM Group to leverage the optimum cost per hire for the best available candidates.

Develop a best practice, in-house recruitment environment using the full range of available methodologies.

Take the strategic lead in the resourcing of all business critical roles, partnering with line managers and the Head of HR to deliver a first class recruitment service whilst ensuring a positive candidate experience.

Build talent pools.

Design appropriate assessment and selection techniques for all levels.

Build the employer brand.

This is a strategic role and must demonstrate commercial value and creativity through the whole cycle.


Job function

• Advise the business on the best recruitment practices and processes.

• Advise on appropriate salary levels for new vacancies and new appointments against annual salary surveys 

• Manage every stage of recruitment and candidate selection

• Work closely with internal customers to understand and satisfy their recruitment needs

• Draft job specifications

• Create job adverts,

• Analyse CVs

• Once a new hire is agreed process offers, acceptances, references, ordering of equipment, "desk" readiness, induction.

• Produce weekly recruitment report for Head of HR and Directors

• Give hiring managers more than they ask for and where possible update them daily. 

• Design and/or review recruitment documents. This is a continual process.

• Research appropriate testing methods for non-technical roles

• Conduct testing as required

• Keep up to date with legislative changes

• Update policies and procedures relating to recruitment.

HR Administration

• Build trust and good business relationships with managers to understand key issues within their departments

• Maintain and update HR systems, databases, electronic and paper records.

• Assess and advise the Head of HR on legislative changes affecting the company and its employees.

• Assist the Head of HR in all employee communications.

• Absence Management & Reporting.

• Coordinate new employee inductions with line managers.

• Carry out HR and Company inductions with the Head of HR .

• Joiner and leaver administration.

• Advise IT services of new employees.

• Administer Disclosure and Barring Service checks, Life Assurance benefit and Pension.

• Providing first level advice & guidance on policies and procedures.

• Ad hoc projects.


Essential Skills

• Must be an expert HRIS user, preferably Cascade HR

• Experienced in all recruitment processes and techniques

• Self-starter, able to manage a changing workload 

• Experienced in all recruitment processes and techniques

• The ability to build trust and confidence in managers

• Ability to work under pressure and able to prioritise conflicting demands 

• Professional telephone manner and able to handle commercial discussions with senior managers and experienced recruitment consultants 

• Attention to detail and able to manage data accurately 

• Good communication skills, aware of the importance of updating interested parties efficiently and effectively

• Sound knowledge of employment legislation

• Excellent written and spoken communication skills

• Problem solving

• Negotiating skills to liaise with recruitment Consultants 

• Organisational skills and the ability to plan ahead and manage own time

• Ability to work on own with minimal supervision and use sound judgement

• Sound knowledge of Word, Excel, PowerPoint, Outlook


OLM is an equal opportunities employer.

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