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12 months ago
Support Services Group (SSG)
Salary: 18,000
Location: Greenford
Job type: Part Time
Contact: Anna Mguire
Category: HR Administrator Jobs, HR Assistant Jobs
Part Time HR Administrator - 22.5 hrs / week over 5 days. Ideally 10.00am - 2.30pm daily but flexible


Salary would be £18,000 for the above hours plus an excellent benefits package

Job Purpose:

To provide efficient administrative support to the full range of HR services within the HR team. The HR team provides support across all the business, including acquired businesses, covering multiple Business Units and functions across multiple sites, with an employee population of up to 500.

Key Responsibilities:

Responsibilities may change from time to time to reflect business need but will include:

Front end administration of monthly payroll, to include holiday pay calculations and provision of data on changes, commission etc, to the Global Business Services payroll in an accurate, compliant and timely manner.

Efficient administration of all aspects of the employee lifecycle to ensure that documentation is timely and accurate and compliant.

Management of information on the HR Information System (HRIS) to ensure that all employee records are complete, accurate and up to date.

Support in the Shared Support Services Project (S3) – transfer of various HR administrative functions to the Shared Service Centre.

Management of various processes such as intercompany transfers, annual salary review and bonus administration, maternity/paternity leave and pay

Administration of the Ultra Select employee benefits programme to ensure that the annual election process, starters, leavers, internal transfers and other changes are accurate and timely

Managing ad hoc references – employment, mortgage, tenancy agreements.

Managing the administrative role of employee leaver process from receipt of resignation.

Provide basic advice on HR policies and Procedures and employment law to support line managers and employees.

Book ad hoc external training courses and carry out related administrative duties in a timely fashion.

Oversee the HR e-mail inbox and action or allocate tasks as applicable on a daily basis.

Preparation of the HR Operations Meeting agenda and action points.

Production of the weekly Evacuation Register.

Manage security of information as defined in the Security manual.

Ideal Knowledge and Experience

Previous experience in a generalist HR Administrator capacity in a busy environment
Broad understanding of payroll and benefits
Good understanding of MS Office packages and HRIS
Basic knowledge of employment law

Minimum of 5 GCSEs (grade A – C) to include Mathematics and English (or equivalent)
A CIPD qualification or working towards one is preferred.
Ability to obtain SC clearance 

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