160 jobs - 0 added today
129292 registered Jobseekers
Recruiting? Call us on 01772 639042
Email me newest jobs similar to this one
7 months ago
Magpie Recruitment
Salary: £21000 - £22000 per annum
Location: London
Job type: Permanent
Contact: James Cox
Category: HR Assistant Jobs


JOB DESCRIPTION - HR Assistant

Reports to: HR Advisor

Principal Role:
Carry out all administration relating to the HR department; providing support to the HR
team.

Experience:
- Proven experience in an administrative or HR role

Skills Required:
- Excellent organisational skills
- Excellent written and verbal communication
- Excellent attention to detail including spelling and grammar
- Confidential and discreet
- A good understanding of the work of a HR function and its role in the business
- Able to prioritise and adapt quickly to accommodate changing priorities
- Able to work on own initiative and without constant supervision
- Comfortable working with figures and data
- Good working knowledge of Word and Excel

Desirable skills/experience:
- Demonstrated commitment to a career in HR
- Producing reports and analysing data
- Working knowledge of PowerPoint


SPECIFIC RESPONSIBILITIES:

Maintain the HR database including payroll portal

  • Enter all new starter and leaver information
  • Enter all contractual changes for existing employees
  • Re-set passwords when requested
  • Upload documents, e.g. photos, policies, appraisals, objectives
  • Maintain leave records, e.g cancelling holidays
  • Ensure that employees self-certify their sickness
  • Maintain training records e.g. ABPI certificates
  • Keep the HR team updated on any changes to systems functionalities
  • Payroll and Salary Review (under the guidance of the HR Advisor)
  • Ensure all paperwork needed to complete payroll is collated in the payroll file
  • Update the payroll spreadsheet on an ongoing basis with all changes including starters,
  • leavers, salary increases, bonuses, change of address and bank account details,
  • Childcare Vouchers, Cycle Scheme, staff loans, etc
  • Review the payroll spreadsheet each month prior to submission
  • Submit the payroll spreadsheet to payroll provider with back-up documentation in a timely
  • manner
  • Check draft payslips for accuracy against the changes for the month
  • Produce salary change and promotion letters when required


New Starters:

  • Produce offer letters and contracts of employment and take-up references
  • Log all new starters on the IT Service Desk
  • Produce induction schedules for new starters
  • Ensure HR induction presentation is up to date
  • Arrange for new starters to have their photograph taken
  • Under the guidance of HRA, ensure line managers have set objectives and scheduled
  • reviews, following up until probation is confirmed
  • Produce probationary review letters and documentation
  • Check the employee benefit choices are correct and confirm the benefit choice to the
  • relevant provider


Leavers:

  • Produce leaving letters to confirm leaving arrangements
  • Ensure outstanding payments are recovered and benefits are cancelled as appropriate
  • Log all leavers on the IT Service Desk
  • Arrange exit interviews


Appraisals & Training:

  • Record completed appraisal documents when returned, follow up any issues with HRA or HRM
  • Issue invitations for training courses
  • Book meeting rooms for training courses and liaise with reception regarding refreshments
  • Obtain accurate lists of attendees and update HR database with training records


General:

  • Ensure personnel files are kept up to date
  • Log CVs on the CV register as instructed by HRA/HRM
  • Arrange for pension surgeries on a quarterly basis, ensuring rooms are booked and staff informed as appropriate
  • Liaise with relevant benefit provider regarding changes throughout the year, e.g. cancellations, change of address/name, change of monetary amount
  • Monitor and respond to queries in the HR Inbox
  • Produce regular and ad hoc reports when requested
  • Produce maternity and paternity letters for employees on receipt of a MATB1 form
  • Deal with reference requests
  • Produce work experience schedules and book H&S induction
  • Advise IT regarding changes to job titles and e-mail distribution lists
  • Handle telephone calls in the HRA/HRM's absence
  • Proactively follow up with outstanding requests, information or paperwork as required
  • Support the HR team with administrative tasks as requested
  • Undertake other ad hoc tasks as and when required

Here are some similar jobs for you to consider...


17 days ago
only 11 days until close
17 days ago
only 11 days until close
15 days ago
only 6 days until close
HR Manager
London
£60k - £70k
14 days ago
only 14 days until close
Head of HR
London
£90k - £100k

Email me newest jobs similar to this one

  Back to the top