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7 months ago
The Wine and Spirit Educational Trust
Salary: £35,000-39,000 (depending on experience)
Location: London
Job type: Permanent
Contact: Ali MacLennan
Category: HR Manager Jobs

An exciting opportunity has arisen for an experienced HR Manager to join the Wine & Spirits Education Trust (WSET), based on Bermondsey Street in Central London (nearest tube: London Bridge). 

The job-holder will actively support the operation of the business by providing an effective and professional HR service.  He/she will support the CEO and other senior managers to operate within the organisation’s HR policies and procedures, ensuring that high standards are adopted within all elements of the HR function.  In addition to having responsibility for all aspects of the day-to-day HR activities, the job-holder will have the opportunity to influence and shape the WSET’s HR priorities in conjunction with the Finance Director.

Key responsibilities

  • Providing guidance on all HR matters to managers
  • Making strategic recommendations for future talent and resource needs
  • Ensuring policies and procedures are updated, easy to find and consistent across the business
  • Recruiting and managing an HR and Payroll Administrator

Recruitment responsibilities:

  • The HR Manager will ensure that vacancies are recruited efficiently and effectively by determining – in conjunction with the relevant manager - what is required
  • He/she will assess the quality and assist with the selection of the best applicants, and manage any performance issues
  • He/she will ensure that the necessary formalities are completed prior to, and upon appointment of new staff
  • He/she will conduct a full and comprehensive induction process for all new starter
  • He/she will always act in ways that are assured to be legally compliant

Other duties:

  • Updating and maintaining staff files
  • Implementing and updating all policies in line with current legislation and best practice
  • Ensuring HR matters are handled fairly and consistently in line with legal and company requirements
  • Organising grievance and disciplinary procedures and hearings
  • Organising paperwork for, and timely production of, payroll
  • Managing other staff incentives such as pension scheme, death in service and permanent health insurance schemes
  • Ensuring all staff members have the correct paperwork signed (including letter of employment, contract, appraisal)
  • Following up with relevant managers to ensure that appraisals, training plans, personal development plans and talent management are managed in a timely fashion

Specific Tasks (some to be delegated to HR and Payroll Administrator once recruited):

  • Managing Staff manual updates and notifying staff of any significant changes
  • Monitoring appraisals and co-ordinating training requirements for approval by CEO
  • Monitoring core competences
  • Administration of incentive and pension schemes
  • Health and safety compliance and procedures
  • Ensure compliance with employee law and to bring to the attention of employees all regulations and procedures that will affect them at work
  • Manage recruitment process
  • Notify candidates/interviewees about interview dates, times and outcomes
  • Following up references for new recruits / provide reference information for past employees
  • Creating contracts for staff
  • Assist with induction of new recruits
  • To maintain records of annual leave, maternity/paternity leave, parental leave, sickness, training, TOIL and any other non-work time off and ensure that all staff follow procedures
  • To provide ad hoc services relating to the HR area of responsibility as needed from time to time

Additional information:

  • Reports to Finance Director
  • Limits of Authority: To operate within agreed budgets and scopes, as notified by the Finance Director

To be considered for this role you must:

  • Have excellent HR and administrative skills
  • Have previous generalist HR experience for a minimum of 5 years
  • Have an understanding of cost constraints within a smaller company
  • Possess first class IT and communication skills
  • Be organised and methodical with excellent attention to detail
  • Be comfortable operating both at strategic and operational HR levels
  • Be team-orientated with excellent interpersonal skills
  • Be results-focused with minimum supervision
  • Hold a CIPD qualification or equivalent (desirable)

Note: A pro rata, part time role would be considered for the right applicant

Benefits package offered:

  • Salary £35-39k (depending on experience)
  • 20 days’ holiday per annum
  • Free wine courses for self and reduced price for friends and relatives
  • An excellent Pension Scheme
  • Death in Service cover
  • Permanent Health Insurance
  • Season ticket loan

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BACKGROUND:

WSET employs over 100 people, including 5 in Hong Kong – having grown from 22 people in 2002. In 15 years, the business has grown seven-fold while the head-count has grown five-fold. Up till now, we have not had a dedicated Human Resources function. Currently, HR practices (recruitment, induction, training, performance management, discipline, grievance procedures, salary structures, staff records) are highly devolved, and in many instances are being carried out by people without specific expertise in this area.

WSET is a particularly people-reliant business, and managing our talent base is an important factor in our future success. 

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