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12 months ago
Additional Resources Ltd
Salary: £35000 - £40000 Per Annum
Location: London
Job type: Permanent
Business sector: Both
Contact: Holly
Category: Generalist HR Jobs
Office Manager - HR, Finance, Administration, Marketing - London

Salary: £35,000 to £40,000 Plus Benefits
Job type: Permanent

Key words: Office Manager, HR, Finance, Payroll, Financial Services, Event Planning, PA Support, Administration, Office Assistant

The company
Due to business growth, a leading investment industry advisory organisation based in London seeks an experienced Office Manager to join their team.
The ideal candidate will have about three years’ experience as an office manager, including providing support on finance and HR issues, managing website and publications, organising events and providing support to the Chief Executive.

Role Definition

The role is a mixture of Office Management, Finance, HR support and Event Planning, so it requires a candidate who would enjoy this mix.

Responsibilities Include:

Office management Responsibilities:
Booking travel and accommodation
Liaising with all external suppliers and
Keeping all databases up to date/filing
Website management
Ensuring that all office equipment is working, including phones, IT, printer
Any other general office administration
Responding to member enquiries, processing applications
Updating Company House records

Finance and HR support Responsibilities:
Monitoring all income and expenditures and supporting the CEO with financial figures and spreadsheets
Checking payroll and setting up pension payments
Maintaining all HR files; holiday files
Managing all invoicing processes

Event planning Responsibilities:
Setting up webinars
Arranging event venues, catering and other logistics
Collecting RSVPs and ensuring the smooth running of events (of up to 70 people)

PA support for the Chief Executive Responsibilities:
Monitoring the CEO’s emails and filing documents
Scheduling and organising locations for board meetings
Taking notes and recording action points at the weekly Staff Team Meetings
Supporting the CEO with governance issues and board election processes

Internal communications Responsibilities:
Production of internal communications materials with input from the whole team e.g. member newsletters, publication alerts, event announcements, member briefings, working with external designers
Picture sourcing, selection and editing
Maintenance and updating of press lists
Overseeing media partnerships (liaison with external partners, managing a spreadsheet calendar

Essential Criteria:
The ideal candidate MUST have experience working in an Office Manager role
Excellent organisational skills, with proven ability to prioritise and operate in a fast-paced environment.
Good written and verbal communication skills
Experience with Excel, word and PowerPoint and MailChimp. Excel skills very important.
Strong attention to detail, including financial data
Trustworthiness and discretion when handling confidential information
Enthusiastic and positive approach

Key words: Office Manager, HR, Finance, Payroll, Financial Services, Event Planning, PA Support, Administration, Office Assistant

Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003

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