Last updated: 16th August 2021
Simply HR is part of Friday Media Group Ltd and is a global online job portal established to accurately match work seeking candidates with recruiting companies.
We take data protection very seriously and understand the importance of protecting your privacy and Personal Information. "Personal Information" is information that identifies you as an individual such as your name, date of birth, email address, IP address and CV.
The majority of the Personal Information we hold you freely provide to us when you submit to us your CV or cover letter for a job application. If there is any information you would prefer us not to have, please omit this from any submissions sent to us. Some personal data is necessary for us to create an account for you, so in the instance where you do not want to share this Personal Information, we will be unable to provide our services to you.
You can only access your account by entering your unique email address and password. You must not divulge your email address and password to any other third party. Simply HR will not be responsible for the consequences of a third party accessing your account using your email address and password.
Some of the information we collect and store, whilst voluntarily given by yourself, may have been unintentional, such as a search conducted on our site that implies a political preference (i.e. trade union jobs).
Other sources we use also include:
Our group websites
Personal Information we collect and store about you may include the following:
Our legitimate interests include:
The basis for processing this information will be based on an applicable legal obligation. Other examples where Simply HR may process your data include complying with our legal and regulatory obligations, such as preventing, investigating and detecting crime, fraud or anti-social behaviour; this may include the need to work and share this information with law enforcement agencies.
Who do we share your Personal Information with?
Simply HR may make Personal Information available to the following:
Friday Media Group utilises a number of services and third party products to aid us in providing you with the best on and off-site experience we can. Some of these services are non-negotiable and any request not to have your data shared with these services may mean we are unable to provide you with use of our site(s). In case of a query, please contact our Data Protection Officer using the details provided below and we will be able to assist you further.
The following is a list of services we utilise and that details we hold about you may be shared with, and why:
Business Intelligence/User Experience
To optimise our on-site conversion processes, providing you with a smoother transaction experience.
We work with the following Third Parties to facilitate the above:
Direct & Automated Marketing
We may share your data with Third Party processors for the following purposes:
We work with the following Third Parties to facilitate the above:
You can opt out of allowing us to set cookies on your machine, in which case we will no longer be able to display relevant and contextual advertising to you. If you browse the internet on multiple browsers or devices, you may need to also visit the opt out link on all of those browsers or devices.
Opt-out information is provided as below
http://youradchoices.ca/choices/ (multiple opt out options)
Below are the ways in which you can take control of how we use your Personal Information:
When you register or apply for a job through Simply HR, you will create an account on the site, against which we will store your basic details such as name, sex, location, CV (if supplied). On future visits, when logging in to your 'My Account' area, it is protected by your password and may only be accessed by you. You can manage the content and information in your Account at any time, by logging in to your "My Account". As part of the account creation process, you will also agree to our Terms and Conditions and can choose how we keep in contact with you. If you want to update your communication preferences, you can do so at any time by logging into your account and updating your preferences within Settings.
Provided you have consented to do so, your CV can be viewed by Simply HR customers, as well as customers of our other applicable Friday Media Group Ltd network of sites. To make your CV visible on CV Search is the default setting, as it helps to fulfil the purpose of the business. You may however choose to remove your CV from being visible to customers of Simply HR within your Account Settings, meaning that your CV and profile will not appear in any CV Searches conducted across the Friday Media Group network. In this instance, you are still able to apply for vacancies with your CV.
Communications and Promotions:
You can decide to update your preferences or unsubscribe from any employment or promotional information that we may send to you by using the below methods:
When you access our website, we store some information about you. This is generally anonymous and used for statistical purposes. However, Simply HR uses a specific cookie to work with Google Universal Analytics and help us to understand how logged-in users interact with our site. We do this by utilising a User ID we store against every user and combining this with the Google Analytics stored information. The information we collect helps us to provide a better experience and allows us to understand how you use Simply HR to fulfil your goals.
Deleting your Personal Information:
You can remove any of the information that Simply HR stores about you, at any time, by logging in to your account and choosing the ‘Delete Account’ option within your Account Settings.
If you would like to permanently delete your account and all information held on you (that isn’t legally required to be kept for legitimate business purposes), you can send an email to our Data Protection Officer (DPO) using the contact email listed below, with the subject line "Permanently delete my information and account". Make sure to let us know who you are so we can identify the information to be permanently deleted.
For more information on your rights regarding the deletion of personal data, see here.
Simply HR is committed to keeping your personal data safe and secure from unauthorised access to or unauthorised alterations, disclosure or destruction of information that we hold. We operate secure data networks protected by industry standard firewall and password protection. We have security measures in place to attempt to protect you to our fullest capability. To minimise any potential breach or misuse, only cleared employees have access to the Personal Information that you provide us.
Simply HR uses third-party cloud service providers that provide hosting, data storage and other services pursuant to standard terms and conditions that may be non-negotiable. These providers have informed us or the general public that they apply security measures they consider adequate for the protection of information within their system, or they have a general reputation for applying such measures. However, we will not be liable (to the fullest extent permitted by law) for any damages that may result from the misuse of any information, including Personal Data, by these companies.
Location based services:
In some instances, Simply HR will help tailor your experience by providing content based on your location. This can be set using your device’s IP address or by utilising GPS data that your mobile device, such as an iPhone, stores and shares.
For GPS services, we use ‘W3 Geolocation API’. As its use is a subject of privacy, we will only use this if you agree to it. Once opted-in, we will use this information to provide you with job offers close to you and to improve our Products and Services. In no case will we merge such information with any personally identifiable information. We will at no time be able to connect you personally in connection with the respective location. You may at any stage opt out of location tracking by updating your device settings.
You have the following rights:
If you wish to exercise any of the above rights, please contact our DPO using the contact details set out below.
Third Party Privacy Practices
Simply HR may make links to other websites available to our customers where we feel there is a benefit or service that our customers may find useful. When you click on such links, you may leave our Site. In some instances, pages we operate may contain information provided by third-party Employers.
Who to contact about your Personal Information
The data controller responsible for your information is Simply HR.
If you have any questions about this policy or our use of your Personal Information you can email: firstname.lastname@example.org or write to the Data Protection Officer, Friday Media Group Ltd, London Road, Sayers Common, West Sussex, BN6 9HS.
If you do not think we are handling your Personal Information adequately, you have the right to lodge a complaint with the Information Commissioner's Office.
The Site is operated by Friday Media Group Ltd, registered in England. Registered number: 01874025. Registered address: Friday Media Group, 80 East Street, Brighton, BN1 1NF